Standard Operating Procedures for Construction Management

Project Initiation and Planning

• Procedures for project kickoff meetings, defining project scope, and setting timelines.

Budgeting and Cost Estimation

• Guidelines for preparing budgets, estimating costs, and tracking expenses throughout the project.

Contract Management

• Processes for reviewing, negotiating, and managing contracts with clients and subcontractors.

Permitting and Regulatory Compliance

• Steps for obtaining necessary permits, ensuring compliance with local building codes, and conducting inspections.

Safety Procedures

• Protocols for job site safety, including personal protective equipment (PPE) usage, hazard assessments, and emergency response plans.

Subcontractor Selection and Management

• Criteria for selecting subcontractors, managing contracts, and evaluating performance.

Material Procurement and Inventory Management

• Processes for ordering materials, tracking inventory, and managing supplier relationships.

Quality Control and Assurance

• Guidelines for ensuring the quality of work, conducting inspections, and addressing deficiencies.

Workforce Management

• Procedures for hiring, training, and managing employees and subcontractors, including time tracking and payroll.

Change Order Management

• Processes for handling change orders, including documentation, approvals, and cost adjustments.

Communication Protocols

• Guidelines for internal and external communication, including regular updates with clients, team meetings, and reporting.

Project Scheduling and Coordination

• Procedures for creating and maintaining project schedules, coordinating tasks, and managing timelines.

Risk Management

• Processes for identifying, assessing, and mitigating project risks.

Site Cleanup and Waste Management

• Guidelines for maintaining a clean job site, managing waste disposal, and recycling materials.

Client Relationship Management

• Protocols for maintaining client communication, handling complaints, and ensuring satisfaction.

Financial Reporting and Invoicing

• Procedures for financial reporting, invoicing clients, and managing accounts receivable.

Post-Project Evaluation

• Steps for conducting project evaluations, gathering feedback, and documenting lessons learned.

Insurance and Bonding Management

• Guidelines for maintaining appropriate insurance coverage and bonding requirements.

Emergency Response Procedures

• Protocols for responding to emergencies, including accidents and natural disasters.

Technology and Software Use

• Procedures for using project management software, accounting tools, and other technology in daily operations.